Job: Executive Assistant

THE POSITION: Executive Assistant

REPORTS TO: Chief of Staff

LOCATION: Oakland, California

THE ORGANIZATION

Mission
CEH protects people from toxic chemicals by working with communities, consumers, workers, government, and the private sector to demand and support business practices that are safe for public health and the environment.

Vision
All people live, work, learn, and play in healthy environments.

Overview

The Center for Environmental Health (“CEH”) is a nonprofit 501(c)(3) organization that protects people from toxic chemicals and promotes business practices that are safe for public health and the environment. They stop corporations from exposing people to toxic chemicals, they collaborate with leaders of responsible businesses and industry leaders, and they are committed to inclusive, community-led solutions that address environmental injustices in low-income communities of color.

Workplace
CEH is an organization of committed, science-driven advocates who work together to keep short-sighted business interests from harming people in the name of short-term profits. They are proud of their work, and they are protective of their workplace community. They support each other, they work hard, they strike big wins for people’s health, and they have a pretty decent time doing it all! The organizational culture is one of entrepreneurism and thoughtfully assessed risk taking. The people who join their team understand the effects of race, gender, class, poverty, wealth, labor, homophobia, and corporate hegemony on people’s health. They have offices in Oakland (headquarters) and in North Carolina’s Triangle Area. This position is located in the Oakland office.

Commitment to JEDI
At CEH, striving for justice, diversity, equity and inclusion (“JEDI”) for all is critical to its mission and values. They know that having a team that is diverse in race, ethnicity, gender, gender identity and expression, ability, sexual orientation, age, and background and opinions — and fostering inclusion among that team — is core to achieving its organizational goals. CEH strives to recruit talent from a diverse pool of candidates and ensure that those professionals it hires are sufficiently supported so that they flourish. The organization wants everyone to not only have a seat at the table, but to know that their presence and input makes the organization stronger.

Learn more about Center for Environmental Health at www.ceh.org.

THE POSITION

This is a full-time, non-exempt position.  The Executive Assistant (EA) is primarily responsible for supporting the Chief Executive Officer (CEO) to help him manage his various responsibilities. The EA presents a professional image of the Center for Environmental Health in all internal and external contexts.

Position Type:  1.0 FTE.  Non-exempt.
Start date: Position will be open until filled.
Reports to:  Chief of Staff

Responsibilities
Working in partnership with the Chief of Staff, the Executive Assistant will:   

  • Tracks CEO’s commitments and priorities and helps him meet deadlines.
  • Serves as point of access to CEO for staff and the public.
  • Ensures clear and efficient logistical communication between the CEO and CEH’s staff.
  • Manages CEO’s complex calendar including scheduling internal and external meetings.
  • Makes travel arrangements and provides logistical details for CEO’s out-of-office appointments.
  • Tracks Leadership Team action items, meeting notes, and team files.
  • Works with the Development team to accomplish the tasks of the development department, especially tracking and prioritizing the CEO’s development tasks and planning fundraising meetings and trips.
  • Coordinates and manages all logistics for board meetings including tracking and developing board materials, creating the board packet and taking detailed minutes at the board meetings.
  • Receives and directs voice mails from CEH general account.

 

CANDIDATE QUALIFICATIONS/EXPERIENCE

CEH is looking for an experienced executive assistant who sets high standards for him/herself and for those around him/her.  The ideal candidate takes initiative, knows how to help a team succeed, communicates clearly and constructively, and knows when, where, and how to manage up.

  • Bachelor’s degree or equivalent.
  • Minimum of 5 years’ experience directly supporting an executive.
  • Ability to manage multiple tasks simultaneously.
  • Excellent written, verbal, and oral communication skills, including a professional telephone manner and the ability to communicate productively and effectively.
  • Attention to detail.
  • Superb time-management skills.
  • Ability to work independently and as part of a successful team.
  • Ability to take initiative, but also to accept direction and seek guidance appropriately.
  • Excellent analytical and organizational skills, ability to make decisions quickly and independently.
  • Experience with fundraising, a plus.

Working Conditions and Job Setting

  • Physical ability to type and use computer is essential.
  • Infrequent periodic lifting of up to 20 pounds is required.


What to expect from CEH

  • Salary range: $47,000 – $52,000, commensurate with experience.
  • Full benefits, including 401k match (up to 5% of salary), health insurance, vacation, sick time and paid holidays
  • A team with a sense of justice and a sense of humor
  • A low-ego, high-performance culture and flexible work environment

Applying for the Job

Write/gather the following materials and send in a single PDF:

  • Cover letter
  • Resume
  • Short writing sample (two pages maximum)
  • Name, affiliation, and contact information for three references

 

Please merge these materials into a single PDF whose file name includes “Executive Assistant Position” and your surname.

Then email that PDF to: ashley@ceh.org (subject line: Executive Assistant Application).

We acknowledge receipt of all employment applications, and when we decide a candidate is no longer in the running, we notify them. (Note: this sometimes can take a while.)

This position will remain open until we find the right person to fill it. If this posting is still up, go ahead and apply.

 

 

CEH is an equal opportunity employer. As an organization committed to diversity and the perspective of all voices, it considers applicants equally of race, gender, gender identity or expression, color, sexual orientation, religion, marital status, age, ability, personal appearance, family responsibilities or national origin.