Executive Assistant to the Eastern States Director

Executive Assistant to the Eastern States Director

Center for Environmental Health

Location: New York, NY

Organization: The Center for Environmental Health (CEH) is a non-profit 501(c)(3) organization that protects people from toxic chemicals and promotes business practices that are safe for public health and the environment.  We stop corporations from exposing people to toxic chemicals, we collaborate with leaders of responsible businesses industry leaders, and we are committed to inclusive, community-led solutions that address environmental injustices in low-income communities of color.

Workplace: We are an organization of twenty-some-odd smart, committed, science-driven advocates who come together every day to keep short-sighted business interests from harming people in the name of short-term profits.  We are proud of our work, and we are protective of our workplace community.  We support each other, we work hard, we strike big wins for people’s health, and we have pretty a decent time doing it all. The people who join our team understand the effects of:  race, gender, class, poverty, wealth, labor, homophobia, and corporate hegemony.  We have offices in Oakland (our headquarters) and New York City.

Job description: This is a full-time, non-exempt position. The Assistant to the Eastern States Director (AESD) is primarily responsible for supporting the Eastern States Director (ESD) and ensuring CEH’s New York office runs smoothly. The AESD should present a professional image of the Center for Environmental Health in all internal and external contexts.

Essential Duties:

  • Helps ESD prioritize workload; tracks ESD’s commitments and priorities in a shared management system
  • Serve as ESD’s delegate for work that does not require ESD’s attention
  • Manage ESD’s complex calendar and serves as a resource for the staff to know ESD’s schedule
  • Ensure clear and efficient logistical communication between the ESD and CEH’s staff
  • Make travel arrangements and provide logistical details for ESD’s out-of-office appointments
  • Serve as lead on all administrative items for New York office
  • Maintain team action items, meeting notes, and team files
  • Serve as a liaison between CEH’s New York and Oakland offices

Qualifications: The ESD is looking for an experienced and high-performing executive assistant who sets high standards for him/herself and for those around him/her. The ideal candidate takes initiative, knows how to help a team succeed, communicates clearly and constructively, and knows when, where, and how to manage up. A “handler” who previously worked with politicians or on a political campaign, non-profit or not for profit, or charitable work is highly preferred.

  1. Minimum of 5 years’ experience directly supporting an executive
  2. The ability to collaborate effectively with various teams, providing the most useful guidance in an enthusiastic and inspiring manner
  3. The ability to manage both up and down
  4. Commitment to protecting people from toxic chemicals
  5. Excellent written, verbal, and interpersonal communication skills and political savvy to enable effective interactions with personnel at all levels of the organization and to appropriately represent the Eastern States Director and the New York office in a positive manner
  6. Excellent analytical and organizational skills, ability to make decisions quickly and independently
  7. Ability to communicate productively and effectively
  8. Ability to meet multiple deadlines concurrently
  9. Ability to manage multiple tasks simultaneously
  10. Ability to work independently and as part of a team
  11. Proficiency with Excel, Word, and Outlook
  12. Ability to excel in and contribute to a collegial and friendly working environment.
  13. Flexibility in work hours, including some evening and weekend work
  14. Ability to take initiative, but also to accept direction and seek guidance appropriately

Compensation: Salary will be commensurate with job and skill level. Benefits include health, vision, FSA, 401(k), vacation time, and personal time.

To Apply: Please prepare and compile the following application materials:

  • Cover letter
  • Resume
  • Writing sample
  • Name, affiliation, and contact information for three references

Please send materials by February 1, 2016, to: tenya@ceh.org (subject line: Executive Assistant to the Eastern States Director). If passed the deadline, please contact CEH to confirm search is still open.

CEH promotes Equal Opportunity and strongly encourages women, LGBT, people of color and diverse backgrounds to apply.